# Wholesale step 1: warehouses and locations

> Add your main warehouse and depots as locations, set per-location price groups and invoice numbering, and switch on the settings a distributor needs.

Source: https://docs.smartposhub.com/business-types/wholesale/step-1-warehouses-and-locations/  
Last updated: 2026-10-30  
Product: SmartPOS Hub (https://smartposhub.com)

A distributor's stock lives in a main warehouse and one or more depots that serve different areas. In SmartPOS Hub each of them is a **business location**. This page adds them and switches on the settings a wholesale business uses.

## Before you start

- Owner or admin login.
- A list of warehouses and depots with addresses.

## Add the warehouse and depots

1. Open **Settings › Business Locations** and click **Add**.
2. Enter the name (for example Main Warehouse – SITE, Korangi Depot), address, phone and e-mail.
3. Choose an **Invoice scheme** per depot so invoice numbers show where the sale was made (for example WH-, KD-, NK-).
4. Choose the invoice layouts for POS and for sales. Wholesale invoices usually use the A4 sale layout.
5. Optional: **Default Selling Price Group** for a depot that serves one customer type.
6. Save. Repeat for every depot.

![Business Locations list with Korangi Depot, Main Warehouse – SITE and North Karachi Depot with location IDs, addresses, invoice schemes and layouts](https://docs.smartposhub.com/_astro/locations.vKh484-n.png) (web app page: `/business-location`)
*A main warehouse and two depots, each with its own invoice scheme.*

## Business settings for wholesale

Open **Settings › Business Settings**, change these and click **Update Settings**:

| Tab | Setting | Why |
|---|---|---|
| **Product** | **Enable Sub Units** | Cartons and pieces ([step 2](https://docs.smartposhub.com/business-types/wholesale/step-2-cartons-units-and-price-groups/)) |
| **Product** | **Enable Product Expiry** | Expiry dates on food and FMCG |
| **Purchases** | **Enable Lot number** | Batch tracing |
| **Sale** | **Enable Sales Order** | Order now, invoice on delivery ([step 4](https://docs.smartposhub.com/business-types/wholesale/step-4-sales-orders-and-invoices/)) |
| **Sale** | **Is pay term required?** | Every credit sale gets a due date |
| **Contact** | **Default credit limit** | New customers start with a limit |

## Modules worth switching on

On the **Modules** tab: **Customer & partner portal** (customers see invoices and balances), **Shipping & delivery** (courier booking, riders, cash on delivery), **Leads & recovery carts** for new shop prospects. A greyed card **Not in your plan** means it is not in your plan; click **See plans**.

Next: [step 2: cartons, units and price groups](https://docs.smartposhub.com/business-types/wholesale/step-2-cartons-units-and-price-groups/).

  - [Business locations](https://docs.smartposhub.com/start/locations/)
  - [Business settings](https://docs.smartposhub.com/start/business-settings/)
  - [Users and roles](https://docs.smartposhub.com/start/users-and-roles/)

## Frequently asked questions

### Should every depot be a location?

Yes, if it holds stock and invoices customers. Locations keep stock, sales, invoice numbers and reports apart, and you can still see totals across all locations.

### Can a depot sell at a different price list?

Yes. Set Default Selling Price Group on the location. Every sale there uses that price list unless the customer's group says otherwise.

### Can staff be limited to one depot?

Yes. In User Management › Users choose the locations each user can access.

### Which business settings matter for wholesale?

Enable Sub Units, Enable Lot number and Enable Product Expiry for FMCG, Enable Sales Order, Is pay term required? and a Default credit limit for new customers.

### Is there a limit on locations?

Your plan sets it. Settings › Package Subscription shows how many you can add.