# Payment accounts - cash drawers, bank and card balances

> Track cash drawers, bank and card accounts with deposits, transfers, account books, balance sheet, trial balance and cash flow.

Source: https://docs.smartposhub.com/reports/payment-accounts/  
Last updated: 2026-10-30  
Product: SmartPOS Hub (https://smartposhub.com)

**Payment accounts** show where your money is: each cash drawer, bank account and card settlement account has a balance that moves with every sale payment, supplier payment, expense, deposit and transfer. Use them to reconcile the bank and to know how much cash each shop holds.

> **How to turn it on**
> 2. **Switch:** Settings › Business Settings › Modules › Account.
> 3. **Permission:** User Management › Roles: access accounts.

## Set up accounts

1. Go to **Payment Accounts › List Accounts** and press **Add Account**.
2. Enter the **Name**, **Account Number**, **Account Type** (for example Current Assets › Cash or Bank Accounts), **Opening Balance** and a **Note**. Manage types on the **Account Types** tab.
3. Link each location's payment methods to a default account: **Settings › Business Locations › Payment Options**.

![Payment Accounts list with Accounts and Account Types tabs and accounts such as bank accounts, card settlements and cash per shop with balances and action buttons](https://docs.smartposhub.com/_astro/payment-accounts.B1yLNf53.png) (web app page: `/account/account`)

## Everyday actions

On each account row:
- **Account Book** — every transaction with running balance.
- **Edit**, **Fund Transfer** (move money between accounts, with a fee and attachment), **Deposit**, **Close**.

## Statements

- **Balance Sheet** — assets vs liabilities on a date.
- **Trial Balance** — debit and credit totals per account.
- **Cash Flow** — money in and out over a period.
- **Payment Account Report** — payments and the account they went to; **Link account** for payments saved without one.

When [Accounting & bookkeeping](https://docs.smartposhub.com/reports/bookkeeping/) is set up, these pages show a link to the full accounting reports.

- [Payment methods](https://docs.smartposhub.com/selling/payment-methods/)
- [Accounting & bookkeeping](https://docs.smartposhub.com/reports/bookkeeping/)

## Frequently asked questions

### What is a payment account?

A place where money sits - a cash drawer, a bank account, a card settlement account or a mobile wallet. Every payment you take or make can be linked to one, so each balance stays up to date.

### I don't see Payment Accounts in the menu.

Switch on Account in Settings › Business Settings › Modules, and make sure your role has access to accounts in User Management › Roles.

### How do I move cash from the drawer to the bank?

In Payment Accounts › List Accounts use Fund Transfer on the cash drawer account, choose the bank account and the amount.

### Why is an account balance wrong?

Usually payments were saved without a payment account. Payment Accounts › Payment Account Report lists payments and lets you link them to the right account.

### How do I set a default account per shop?

Edit the location in Settings › Business Locations and choose the default account for each payment method under Payment Options.

### What is the difference with Accounting?

Payment Accounts tracks money balances. Accounting (bookkeeping) keeps full double-entry books with a chart of accounts. You can link payment accounts to ledger accounts.