Invoice designer - receipt and invoice templates

The Invoice designer gives every SmartPOS Hub account 22 ready-made receipt and invoice designs made for real business types (grocery, restaurant, pharmacy, mobile shop, salon, hotel, repair, wholesale and more), a live preview while you edit, and one-click invoice number formats. Use it to make your printed receipts look professional and show the details your customers expect.

How to turn it on

1. 1Plan: Included in every plan.
2. 2Switch: No switch. Open Settings › Invoice Settings.
3. 3Permission: Access invoice settings (Roles page, Settings group). Admins have it.

Who it is for

Every business that prints receipts or sends invoices. A few examples of what the designs add:

Design	Paper	Good for	Extra details
Grocery receipt	80 mm	Marts, convenience stores	Quantity or weight × price, “you saved” per line and total
Restaurant bill	80 mm	Restaurants, diners	Table, waiter, covers, modifiers, service charge, tip line
Kitchen order ticket (KOT)	80 mm	Kitchens	No prices, big quantities, table, order type, kitchen notes
Pharmacy receipt	80 mm	Pharmacies	Batch and expiry per medicine, prescription reference, doctor
Mobile shop receipt	80 mm	Phone shops	IMEI and warranty per line
Electronics store	A4	Electronics, appliances	Serial / IMEI and warranty columns, warranty terms
Repair job invoice	A4	Repair shops	Device, fault, parts and labour, warranty
Wholesale tax invoice (B2B)	A4	Wholesale	Tax IDs, tax per line, tax summary, amount in words
Bilingual English–Arabic	A4	Gulf businesses	Every label in English and Arabic, QR code

Others include Modern retail, Corporate minimal, Fast food order (58 mm), Cafe & bakery receipt, Fashion boutique, Salon & spa receipt, Hotel guest folio, Gym membership receipt, Hardware & building materials, Auto parts & garage, Jewellery invoice, Optical / clinic invoice and Convenience store receipt (58 mm).

Set up your invoice numbers

1. Open Settings › Invoice Settings. The Invoice Schemes tab shows a card per scheme with its Next number, how many were issued and which locations use it.
2. Click Number presets to add common formats in one click: Yearly invoices, POS sales, Receipts, Tax invoices, Plain numbers, Random numbers, or one per location using its location code. Existing formats are skipped.
3. Use Set as default on the scheme new sales should use, or Edit to change a prefix or digits.

/invoice-schemes

Pick a design

1. Switch to the Invoice Layouts tab. Each layout shows a thumbnail, its design, paper size and the locations that use it, with Preview and Edit.
2. Click Import invoice templates. Filter by All business types and paper size (A4, 80mm, 58mm), or search. Click the eye button for a full-size preview.
3. Tick Select on the designs you want. Optionally tick Make it the default layout (one template only) and choose Use for location.
4. Click Import and confirm. Each design becomes a normal invoice layout you can edit.

Pick ready-made designs for your type of business.

/invoice-schemes

Edit a layout with live preview

1. Click Edit on a layout. The Design & live preview card is at the top.
2. Click Choose a design to switch design. Set an Accent colour, the Text size (Small, Normal, Large, Extra large) and Terms / policy text (exchange policy, warranty or payment terms).
3. Watch the Live preview on the right. Switch paper (A4, 80mm, 58mm), data (Sample data or Latest sale) and type (Invoice or Quotation). On a smaller screen use Show preview.
4. Below, choose which details, labels, logo, header and footer appear, exactly as before.
5. Click Update to save.

/invoice-layouts/…/edit

Accent colour, text size and terms apply to the new designs only.

Tip

Give each location the paper it actually prints on: an 80 mm design for the counter printer, an A4 design for locations that send invoices.

Permissions

Permission (as on the Roles page)	Lets the user
Access invoice settings	Open Invoice Settings, add and edit schemes and layouts, import templates and use the preview

Cashiers usually don’t need it; they print with whatever layout their location uses.

Good to know

• Sell returns print with the standard return receipt, not the chosen design.
• Hotel and gym have their own print pages; the folio and gym designs apply when those sales are printed as a normal invoice.
• Covers on the restaurant bill only print for sales that came from a table booking.

Related pages

Receipts and invoice layoutsAll layout options and printing.

Devices and printersSet up receipt printers.

LocationsPick a scheme and layout per location.

All modulesEverything you can switch on.